Job Description

Job Description

Job Description

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Summary

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A well-regarded national law firm seeks a Legal Administrative Assistant (LAA) Floater to serve as an essential member of law firm operations. The LAA Floater will provide a broad range of legal administrative support to attorneys as well as overflow and back-up administrative support for other legal staff, including peers, as needed across various specialized industry and/or practice areas. The LAA works collaboratively with legal and business services professionals within the firm and interacts with outside stakeholders with a professional and positive demeanor to provide world-class service to internal and external clients.

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This hybrid role requires in-office presence in the New York office at least three days a week with a fourth onsite day every other week. Onsite expectations are Tuesday, Wednesday, Thursday, and one Friday every other week. This is a Monday through Friday, 9:30 a.m. to 6:00 p.m. ET shift with the opportunity for night and weekend overtime.

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Responsibilities

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• Maintain organized paper and electronic files; design and implement organizational systems where appropriate

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• Coordinate and modify complex travel arrangements, including international travel, as directed

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• Prepare expense reports

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• Photocopy and scan materials as needed

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• Prepare all materials related to the firm's billing process in an efficient, timely manner

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• Maintain calendars, schedule meetings, book conference rooms, and make reservations as needed

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• Handle incoming and outgoing telephone calls in a professional manner and communicate messages accurately and in a timely manner

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• Maintain contact management system and manage contact communication processes as needed

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• Complete daily diaries for timekeepers accurately and on time

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• Type, prepare, revise, and process legal documents, correspondence, memoranda, presentations, and occasional court documents using standard Microsoft Office products

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• Proofread work products to ensure they are complete and accurate

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• Become familiar and stay up to date with firm policies, legal procedures, matters, and clients relevant to assigned practice area(s)

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• Operate with discretion, professionalism, and courtesy at all times, particularly with sensitive or confidential information

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• Participate in firm-provided training programs and apply learned skills to work products

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• Maintain a neat, clean work area

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• Other duties as assigned

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Qualifications

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• Two years of experience in an administrative support capacity in a legal or professional services environment

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• Ability to work in a fast-paced environment and deliver work in an efficient and timely fashion

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• Advanced Microsoft Office skills, including Microsoft Word, Excel, and PowerPoint

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• Familiarity with formatting legal pleadings, drafting simple correspondence, and prior experience proofreading correspondence, memoranda, and pleadings is a plus

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• Experience with intellectual property and/or litigation is preferred but not required

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• Excellent written and oral communication skills

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• Strong attention to detail and outstanding organizational skills

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• Strong client service orientation

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• Demonstrated ability to listen to others, follow instructions, and accept feedback

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• Ability to work effectively with others

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• Ability to work independently with a strong sense of accountability

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• Flexibility to work outside standard business hours as needed

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• Ability to commute to and from the firm office location on a regular basis

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• Ability to lift and transport up to 10 lbs

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Compensation: $63,400.00-$79,300.00, plus overtime and bonus

Job Tags

Work at office, Monday to Friday, Shift work, Night shift, Weekend work, 3 days per week

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